Company: AtoJ Hirameki India Pvt. Ltd
- Purpose
These regulations define procedures and travel expenses for domestic business trips ordered by the company. - Types of Business Trips
1. Business trips are classified into day trips and overnight trips. - Travel Route
The most reasonable and economical route shall be selected unless special circumstances apply. - Types of Travel Expenses
Travel expenses include:
1. Transportation
2. Accommodation
3. Daily allowance - Transportation Expenses
Transportation expenses and applicable classes are:
– Rail: Standard class
– Air: Economy class
– Bus/Taxi: Actual cost
Additional charges (express, sleeper, etc.) are reimbursed as appropriate.
- Accommodation and Daily Allowance
Fixed rates based on position:
President/Executive:
– Day trip allowance: Rs. XX
– Overnight allowance: Rs. XX
– Accommodation: Rs. XX
Manager/Leader:
– Day trip allowance: Rs. XX
– Overnight allowance: Rs. XX
– Accommodation: Rs. XX
Member/Associate:
– Day trip allowance: Rs. XX
– Overnight allowance: Rs. XX
– Accommodation: Rs. XX - Compensatory Leave
Employees working on holidays during business trips are eligible for compensatory leave.
- Advance Payment
Employees may receive advance payment for travel expenses. - Advance Application and Report
Employees must obtain prior approval before traveling and submit a business trip report upon return. - Expense Settlement
Employees must promptly submit a travel expense report with receipts after returning.
Supplementary Provision
Effective from January 13, 2023.