1. Objective
To build a culture of appreciation and teamwork by enabling employees to recognize and reward each other through a structured Thank You Points system.
2. Key Rules
- Each employee will receive 5 points at the beginning of every month.
- Points must be used within the same month; unused points will expire.
- Minimum points you can give per transfer: 1
- Maximum points you can give per transfer: 2
- Maximum points to a single person per month: 2 (Please note that 2 points mean exceptional contribution to the system. Let’s use 2 points carefully.)
- Every appreciation must include a valid reason (things that people do while going out of their way, outside their regular job role).
- Point exchange or mutual trading is not allowed.
- It is not mandatory to use all your Thanks points in a single month. It is okay to let some points expire if there is no valid reason to thank anyone.
3. Process Flow
- Employees should send Thank You Points via WhatsApp using the standard format.
- Format must include: Recipient Name, Points, Reason.
- Assigned admin/HR records all transactions in the tracking Excel sheet. No team member other than the assigned admin/HR should make any changes to this tracking sheet.
- At month-end, total points received by each employee are calculated.
- Points are converted into monetary rewards at Rs. 50 per point.
- Rewards for 3 months are processed and equivalent credits are distributed in cash format at the time of the Quarterly Meetings.
4. Standard Format for Whatsapp Message
#ThankYouPoints
To: Smita
Points: 2
Reason: Helped me coordinate for the Bootcamp
*Note: It is very important to follow this exact message format.
5. Reward System
1 point = Rs. 50
Total reward = Total points received × 50
6. MVP Recognition
First 3 employees with the highest points in a quarter will be recognized as MVP.
7. Roles & Responsibilities
Admin/HR:
- Maintain and update the Excel tracker
- Ensure rule compliance
- Calculate monthly rewards
Employees:
- Use points responsibly
- Provide meaningful reasons